Custom Business Software Solutions. Built Around Your Business.
Recognise any of these?
Where growing businesses start to slip
Not every business faces all of them. Most of the organisations we work with recognise two or three, and that is usually where we begin.
Read: the six problems we keep finding- 01
Disconnected business tools
Purchase, stores, accounts and sites each keep their own spreadsheet, so the same figure exists in four versions.
"Which sheet is the latest one?"
- 02
Manual document processing
Tenders, quotations and invoices arrive as PDFs and scans, and someone reads every page to find the few fields that matter.
"Can someone find the EMD clause in that PDF?"
- 03
Repetitive data entry
An order typed once on site is typed again in accounts and again in the stock register.
"I already entered this on site."
- 04
Hard-to-track workflows
Requests and approvals move over calls, email and WhatsApp, with no record of where each one stands.
"Did that approval ever come through?"
- 05
Limited visibility into progress
Management learns about delays and overruns at month-end, when it is too late to act on them.
"Why are we only seeing this now?"
- 06
Software that does not fit
Generic platforms ask your team to change how it works to match their configuration screens.
"That is not how we do it here."
One System, One Source of Truth
Procurement, Inventory, Finance, Projects, HR, and CRM operate on a single shared database, so a purchase order raised on-site reflects immediately in the finance queue and the inventory count, with no manual re-entry in between.
- 1
The order is raised once, on site.
- 2
The same order is already in the finance view. Nobody re-types it.
- 3
And the stock count knows what is on its way.
One entry. Every screen agrees.
Screens from a live Arjava project.
“Before Arjava, we had no visibility into what happened between approval and payment. Now every purchase and payment is tracked end to end, and I can see exactly where it goes from one dashboard, instead of piecing it together after the fact.”
Ankur Singh (Director, Shanti Infraconstruct)
“Procurement, stores, and billing were largely managed through Excel, phone calls, and WhatsApp, making it difficult to track transactions and identify discrepancies in real time. As a result, many issues only came to light during year-end reconciliation. With Arjava providing a single, integrated audit trail, businesses can now track transactions end-to-end, identify leakages earlier, and gain visibility into costs that were previously going unnoticed”
Kartik Singh (Director, S S Engineering Works Limited)
Smart automation
Software that reads, checks and reminds.So progress never waits.
We build smart automation into the daily flow of your business. It takes the repetitive steps, and your team keeps the final say.
It reads the paperwork before you do
Tender notices, purchase orders and vendor quotations are read into structured fields. Before a bid goes out, the system checks every document against what the tender asked for.
- Tender notices: dates, fees, eligibility, required documents
- POs and quotations: line items, rates, terms
- Pre-submission check of each document against the tender
Before you submit
- EMD amount and formMatched
- Bank guarantee covers revised deadlineReview
- Turnover certificate yearMatched
- Signature on declarationMissing
Ask your business a question, get the answer in the chat
Stock, orders, payments and project progress, without opening any software. Type it, or just send a voice note from the site.
- Text and voice, both supported
- Answers come from your live records
Arjava Chatbot
connected to your ERP
There are 3 POs waiting. Want the list?
Say the task once. It handles the follow up
Tell it what, who and when. It schedules everything itself, then reminds you and the person responsible on WhatsApp.
- Speak or type, with the time included
- You and the owner both get reminded
Scheduled
Call the client about the site visit
Rakesh · Friday, 11:00 am · reminders a day before and on time
To you
Rakesh is due to call the client about the site visit today at 11 am.
To Rakesh
Reminder: call the client about the site visit today at 11 am.
Agents do the steps. Your team makes the call.
Every result lands in the same record as your tenders, orders and payments, and every flag is reviewed by a person.
Tender screen is from a live Arjava project. Check list, chat and reminders are illustrative examples.
Delivery approach
From first call to full rollout
A transparent, structured route. Every step is a milestone you can see and track.
- 1
Discover
We learn how the business runs today: the people, processes, requirements, constraints and users. No assumptions.
You get: A map of how work really flows
- 2
Plan
Scope, priorities, workflows and the implementation approach are defined and agreed before anything is built.
You get: Scope and priorities you have signed off
- 3
Build & Configure
The solution is developed or configured around the agreed requirements, module by module, with regular reviews.
You get: Working modules, demoed along the way
- 4
Test & Validate
Important workflows and data are tested before the system becomes part of day-to-day operations.
You get: Workflows checked against your own data
- 5
Deploy
The solution is introduced through an implementation approach that suits your teams, with data migration and training.
You get: Live on your server or cloud, team trained
- 6
Support & Improve
We stay on after launch: monitoring, fixes and new capabilities as your requirements evolve.
You get: A direct line to the people who built it
How we typically run an engagement; the exact plan is agreed with each client.
In daily use at
Two engagements, walked through end to end in our case studies.
Oil & gas pipeline EPC company
32+ projects across 10+ states
₹3,30,000 saved on a single purchase order
Vendor rate history flagged a cheaper vendor already in the records; a landed-cost check confirmed it was still the better deal.
Read the case study Client-reported, not independently audited.Water & environmental engineering firm
Wastewater and environmental projects · 400+ delivered
Purchase approvals from 3 days to same-day
Tender-to-billing mapped end to end and rolled out module by module; a bank guarantee alert caught a tender before it went out invalid.
Read the case study Client-reported, not independently audited.
Why Arjava
How Arjava compares to freelancers and large agencies
Every option looks fine on paper. These are the factors that actually shape how a project goes.
Time to first launch
4 to 6 weeks
- Freelancer
- 8 to 16 weeks, timeline shifts often
- Agency
- 3 to 6 months
How you're billed
Scoped and priced upfront
- Freelancer
- Hourly, hard to predict
- Agency
- Hourly or retainer, costly
AI in the workflow
Used on every project
- Freelancer
- Rarely used
- Agency
- Used on some projects
How you're kept in the loop
Daily updates
- Freelancer
- Updates when something comes up
- Agency
- Weekly check-ins, if that
Code and data after handoff
You own the code and data
- Freelancer
- Depends on the contract
- Agency
- Vendor often keeps control
ERPNext and Frappe depth
Where we specialize
- Freelancer
- Hard to find
- Agency
- Billed as an add-on
What happens if someone's out
Dedicated team, no single point of failure
- Freelancer
- Work stalls with them
- Agency
- Layered team covers gaps
Support after launch
Included for a defined window
- Freelancer
- Usually none
- Agency
- Paid AMC, about 15 to 25% a year
Freelancer and agency figures come from published industry pricing guides (Clutch, GoodFirms) and Frappe/ERPNext certified-partner data.
Common questions about custom business software
Straight answers about how Arjava builds software around your business, what it costs to own, and what to expect during implementation.
Book a free discovery call
Tell us what is going on in your business and we will tell you honestly where we can help.