Shanti Infraconstruct Pvt. Ltd. has been an oil and gas pipeline EPC contractor since 2010: 32+ projects for IOCL, GAIL, BPCL, Adani Gas and others, across more than 10 states. They run procurement on Arjava. This is one purchase order from that system, told as it happened.
Step 1: the indent
A site team in Lucknow raises a material indent. The local vendor's quote comes back at ₹12,00,000, the price everyone on site assumed was the going rate. There's no reason to think otherwise. It's a real quote, from a real vendor, for real material.
Step 2: the flag
Before the purchase order is approved, Arjava's vendor rate history flags it. The same material was quoted at ₹8,00,000 by a vendor in Delhi, 33% lower than the Lucknow quote. Nobody on the Lucknow team had that number in front of them. It was sitting in a different site's purchase history, which is exactly the kind of thing that goes unnoticed when purchase records live in separate spreadsheets.
Step 3: the check
A lower quote in another city isn't automatically a better deal, transport costs money too. So the team runs a landed-cost check inside the system: Delhi to Lucknow transport adds ₹70,000. All-in cost from the Delhi vendor: ₹8,70,000.
Step 4: the decision
The purchase order goes to the Delhi vendor, with a full audit trail showing why: not a lower quote in isolation, but a lower quote plus transport, still landing well below the local price.
The result
₹12,00,000 local quote becomes ₹8,00,000 from Delhi plus ₹70,000 transport, landing at ₹8,70,000.
₹3,30,000 saved on a single purchase order, about 27.5%.
No one had to remember prices across cities. The platform's vendor rate history and landed-cost comparison caught it automatically, before the money was spent.
Figures in this story are reported by the client from their own platform records. They have not been independently audited.